Google Drive is now a big rival to Microsoft Office 365 when it comes to cloud storage and office software. One reason why it is so popular is that it is easy to learn the basics.
Even though it’s easy to learn the basics, many of the best parts go unnoticed. In fact, Sheets, Docs, and Google Drive itself all have menus that hide a lot of features.
Whether you want to be more productive, search for files faster, or manage your cloud backups better, Google Drive will be more useful if you know some advanced tips. We’ve picked the best ones for you below.
Use advanced Search Tools
When you use Google Drive more often, finding files again is one of the biggest problems you’ll face. You can find files quickly and easily with Google Drive’s advanced search features.
Click the Search Bar
and then click More Search Tools. You now have a long list of tools to help you make your search more specific. For example, you can choose an archive type, which includes photos, presentations,.zip files, and folders. You can also search by owner, which is useful for finding shared content.
It’s just getting started. You can also filter the results by the last time the files were changed and by text in the files themselves. For example, if you wrote an article about a recipe but can only remember one of the ingredients, you can find the recipe by typing in the ingredient.
Access History and Restore Backups on Google Docs and Sheets
Google Docs and Google Sheets automatically save your work as you work on them. But not many people know that you can click on “All changes have been saved to Text Drive” to see and bring back older versions of the document.
If you made the file in Google Drive from the beginning, it will keep track of all changes by itself. And you can go back to older versions with the push of a single button. You can also scroll through the different versions and click on each one to see all the changes.
This can be helpful if you want to get rid of the old text that you might need again in the future, or if you want to look at older editions to see if any information is missing. You can also click on any previous revision and rename it to make it easier to find and manage in the future.
Restrict Permissions to Certain Cells in Google Sheets
Spreadsheet files and Google docs are easy to share so that people can work together. Just click File > Share > Get a link you can share. But if you change the settings so that anyone with that link can edit your document, they can change anything by default.
You can manually lock sections in Google Sheets, and hopefully in Google Docs in the future, so that only the person who made them can change them. This can be very helpful if you are working on a document with a large group and need to protect certain ranges from being deleted by accident.
To start, click and drag the area you want to protect, then right-click and click Protect Range. From there, a new panel will appear on the right side of the screen. Give the bucket a name so you’ll remember what it is, and then click Set Permissions.
You can now set the range so that only the owner can change it. This is useful for columns and rows that don’t change. Or, you can send permissions to certain people via email. This is useful if you want to block certain pages or lines for different tasks.
Quickly Create New Content with Quick Links
If you want to make a document quickly without going to Google Drive and using its interface, you can save time by typing the following address into the address bar of your browser. Before you do this, make sure you’re signed in to the right Google Account.
- Doc. new – New Google Docs project
- Sheets. new – New Google Sheets project
- Presentation. new – New Google Presentation
- Sites. new – New Google Sites project
Once you’ve used these links, they’ll show up as suggestions the next time you type them into the address bar of your browser. So all you have to do to make a new document is type D into the address bar of your browser.
If you want to better organize your files, remember that you’ll need to move the document to a folder later.
Convert Word to PDF or PDF to Word Document
When you’re done reading a Google Docs document, it’s very easy to turn it into a PDF. Just click File, then Download, and then PDF. There are also many options for other file formats, such as plain text (.txt), an EPUB publication (.epub), and a Microsoft Word file (.doc).
You can also do the opposite by uploading an a.PDF file to your drive, clicking on it to open the preview, and then clicking Open with Google Docs. How you use Google Docs will determine the result you get. A PDF file was made, but sometimes you can change the text and other parts of it.
The import might sometimes just show up as a blank page. Most of the time, this happens when an image has been turned into a PDF. After you’re done making changes, click File and choose a file type.
Create Drawings or Diagrams Easily
If you need detailed graphics, you might want to use a third-party tool, but if you need to make a drawing quickly, you can click Insert.
You can draw, make simple shapes, add text, and even import other images. There are even tools for moving and resizing shapes and putting them in the right place so that they are symmetrical. Once you’re done, you can click “Save” and “Close,” and it will be added to your document. All of the apps in the Google Drive family have this feature.
If you are interested, read more
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